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Writing a Resume

What do you want the resume to accomplish? Usually a resume should be considered a tool to "get your foot in the door." It should not be expected to present ALL of your credentials. Keep in mind:

Your resume has about 3 seconds to get the reader's attention. It will probably be reviewed along with a stack of other resumes; know what the company is looking for and present that information clearly and concisely. Key words should be prominent and frequent.

Forget the "one page" rule. Somewhere, someone said a resume should only be one page. If you are just graduating from college, then that rule might be a good one for you. However, if you have 8 or more years of relevant experience, 2 to 3 pages would be more appropriate. Plan a resume that shows what you have done, without unnecessary details, which can be covered in the interview later. For example, lists of technical publications are generally not helpful until the company has shown an initial interest; instead, indicate "list of technical publications available upon request."

Your resume is not only the first impression you will give; at the point the company reviews it, it is usually the ONLY impression.

Run spell checker. This sounds like a ridiculous reminder, but even in this day of computers that tell you when you have misspelled a word, there are still resumes that we see that have misspellings. Run spell checker!!

Have someone else proof read your resume for grammatical errors and typos that spell checker might not catch.

Use paper stock that makes a good impression.

Proofread and edit your resume until it is perfect; then have someone else whose writing skills you admire, also proof and edit it.

Choose a resume format that is clear and easy to read.

Although you may have a personal preference for one format over another, the one you choose should be the one that is going to get you the result you want: an interview.

Over the years we have found that our clients respond significantly faster and more positively to resumes that are written in reverse chronological formats, than skill summary resumes

Skill summary resumes which list paragraphs describing the things you have done and what you have accomplished, leave many questions unanswered, such as WHEN you did these things and for how long. And, while it is true that the person reading your resume could call you to find out the answers, if they are going through an entire stack of resumes, it might be easier to put it aside to call and then to forget about it entirely. Make it easy for the reader to see what you have done and for how long.

The following format has worked very well for us and our clients seem to have a clear preference for it:

Resume of
Your Name
Your address and phone number, etc.

Objective: Companies like objectives; it shows you have some clear goals. Be sure however, that your objective is consistent with the position for which you are applying, or it may prove to be more problematic than helpful

Education: Clearly state your most recent degree, the institution from which you received it, and the year. If you have no college degree, omit this category. Do not list every course you have ever taken....

Experience:

Year first started to present: Your Current Company

Month/year to present Current title: Detail your responsibilities using verbs (i.e. what did you DO, not vague words like "I was responsible for...."). What was the product?

Month/year to Month/year Title: same as above.

Year to year Your previous company

Same format as above

Personal: This used to be included with resumes; it is no longer necessary.

Target your resume to the position and/or company where you will be sending it.

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Keeping Your Resume Current Can Reduce Stress

Like it or not, very few of us stay in the same job for the duration of our working career. Working for a company for 40 years, retiring and collecting the gold watch are things of the past. In fact, the average 34-year-old has already worked for nine different companies. The way we work has changed as well. Nearly 10 million people work away from corporate offices at least three days a month. With early retirement, down-sizing, mergers, and an economy transitioning into information-based industries, the current workplace is changingŠ in fact the only thing we can be sure of is that things will change! Keeping your resume current and ready to "pull out of the drawer" is the best insurance policy you can have in these fast-paced, uncertain economic times.

Whether you're looking for employment for the first time, are a well-seasoned professional, or just want to "test the market," a current resume is one of the most important things you can create for yourself. Even if you're not in the job market at the moment, keep your resume up-to-date allows you to respond instantly to unexpected opportunities and to be prepared in the event that your job is at risk or disappears. What better time to dust off that resume than right now?

Webster's Dictionary defines a resume as "a summary, a brief account" of education, professional qualifications and experiences. It's important to note that your resume is a marketing and promotional tool, not an autobiography. It should include a summary of those things that position your strengths, credentials and contributions relevant to your job objective and should never falsify or distort information.

Here are some "do" and "don't" preparation tips to get you started.

DO

DON'T
  • Do not speak in generalities. The person who "increased sales by 25% and $200,000 in six months" is more impressive that the person who "increased sales."
  • Avoid photographs, colored paper, fancy type-faces and bizarre delivery methods. Generally these approaches are seen as un-professional.
  • Don't include personal information, physical characteristics, or hobbies and interests unless they are directly related to the job objective.
  • Eliminate the use of personal pronouns (I, me, my, etc.).
  • Avoid weak verbs such as "Was involved in...," "Helped to...," etc.
  • Avoid using the phrase "references available upon request."
Having your professional resume current and up-to-date is a positive action you can take to ease stress in times of workplace uncertainty. The worst time to write a resume is when you've been down-sized and are grieving over a lost job. On a more positive note, who knows when Bill Gates may come knocking at your door with the job offer of a lifetime! The Boy Scout motto "Be Prepared" is your best insurance policy in the ever-changing and exciting world of work.

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Working With a Headhunter

Few people realize it, but symbiotic relationships can be developed with headhunters to help you professionally. Their livelihood depends on who and what they know. Perhaps you can exchange mutually beneficial information. But do be circumspect. An unethical headhunter can create further competition for you when you share information about companies you are talking to.

Select two or three firms that work in your field. Do not mass mail your resume to every agent in town. This can lead to multiple submissions of your resume to a single company and a resultant argument over which agency is due a fee. When such a situation arises, companies will sometimes choose to walk away from the candidate in question.

Ascertain network and association membership and how this might help in your job search. Determine who pays the fee and whether any contracts will need to be exchanged. Define titles and the employment levels they represent, along with geographical areas. Know what you want, or ask for assistance in defining your parameters. This will include title, style of company, salary expectations, benefits, and location.

If the professional is interested in representing you, expect a detailed analysis of your background and prepare to be honest. Do not overstate your job duties, accomplishments, or education. If there are employment gaps, explain them.

Find out first what the professional expects of you in the relationship and then explain what you expect. Reach commitments you both can live with, and stick with them. If you break those commitments, expect your representative to cease representation and withdraw your candidacy from potential employers. They are far more interested in long-term relationships than passing nuisances.

Keep the recruiter informed about any and all changes in your status, such as salary increases, promotions, layoffs, or other offers of employment.

Don't consider yourself an employment expert. You get a job for yourself every three or four years. These people do it for a living every day of every week. Ask for their objective input and seek their advice in developing interviewing strategies with their clients.

Always tell the truth.

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Ten Common Interviewing Mistakes

Ten Common mistakes that candidates make in presenting themselves to potential employers.

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Counter Offers

1. What is a counter offer?
When an individual resigns, sometimes a company will attempt to entice the person to change their mind. This may happen at the time of the resignation, or more likely toward the end of the second week of the person's notice.

2. What will a counter offer be?
A counter offer may be an increase in salary, (or a promised increase), a promotion ("We were about to promote you and had not had a chance to tell you..."), or any other action to entice you to stay.

3. Why do companies give counter offers?
There are numerous reasons a company will offer a counter offer. The resignation of a key employee may be viewed as a bad reflection on his immediate manager. The work load will increase when someone leaves. Deadlines may be missed. The bottom line is that it will be easier for them if you stay.

4. What happens when I accept a counter offer?
At the beginning, you will feel great. It is nice to feel the company wants you to stay so much they are willing to do something extra for you. And, let's face it, it is a little scary to accept a new position, especially if it involves a relocation. So, at first you may feel relieved to be off the hook to make a job change, and will feel very positive about the whole thing. Too many times, however, a counter offer situation will look very different to you as soon as 4 to 6 months later. The increase in salary may disappear during your next review, when you receive a very small increase. The promotion may be stalled. And the worst of it is that you are now viewed a little differently. Remember that the company did not offer you these things until you forced them to, when you resigned. And, when an important assignment or promotion comes up, who do you suppose will get it, the person who sits next to you who is perceived as a loyal employee because he has never looked outside for a job, or you, who could very will resign again?

5. How do I avoid the counter offer?
Take all possible steps to determine if you can resolve your differences with your present company BEFORE you resign. If you feel you are underpaid, go in and speak with your supervisor and ask for what you believe you should be making. If you feel a promotion may be imminent, ask about it. Under no circumstance, however, should you imply or hint that you are or might be looking at another job. If you do decide to stay with your present firm, you want to be perceived as a loyal employee.

Only after you have exhausted all discussions, (preferably well before you even receive an offer from another company), should you go in and resign. And once you do, stick to it. It would be more professional to leave, and to approach the company in the future about returning than to stay because of a counter offer.

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